Data Protection Statement
1. General information
The State Parliament of Lower Saxony has many public responsibilities. It serves as a point of contact for its citizens and the press and provides transparent information about current and important matters. In order to be able to fulfil these responsibilities, we need to process personal data in various parts of this website. The protection of your personal data is very important to the State Parliament of Lower Saxony.
This page provides information on how data is processed in connection with your use of this website, which is subject to the General Data Protection Regulation (GDPR) and Data Protection Act of Lower Saxony (NDSG).
The State Parliament of Lower Saxony is the controller in the sense of the General Data Protection Regulation (GDPR), other data protection acts applicable in the member states of the European Union and other provisions of a data protection nature. You can contact us at:
The Speaker (President) of the State Parliament of Lower Saxony
30159 Hannover, Germany
Tel. +49 (0) 511 3030-0
Fax +49 (0) 511 3030-2806
3. Data Protection Officer
You can contact the Data Protection Officer of the State Parliament of Lower Saxony at:
The Data Protection Officer
30159 Hannover, Germany
Tel. +49 (0) 511 3030-2183
4. Legal bases and purposes of data processing
Personal data is processed when the website of the State Parliament of Lower Saxony is used to fulfil the responsibilities of the State Parliament and its administration as well as in the public interest (§ 3 in conjunction with § 6 NDSG in conjunction with Art. 6 Para. 1 GDPR). Sometimes this happens automatically via the internet browser, and sometimes when the user enters data themselves. The section below explains the various ways personal data is electronically processed on the website of the State Parliament of Lower Saxony.
4.1 Website of the State Parliament of Lower Saxony (logging)
When you visit the website of the State Parliament of Lower Saxony, user data is sent to the webserver via your internet browser. This information is saved temporarily in a log file. The following data is recorded while there is a connection between the internet browser and the webserver for communication and is saved until it is automatically erased after 100 calendar days:
- IP address of the requesting computer
- date and time of access
- name and URL of the requested file
- website from which our website is accessed
- web browser and the operating system used on the end device.
Personal data is collected on various parts of the website of the State Parliament of Lower Saxony through online forms. The personal data that is sent to the State Parliament of Lower Saxony is clear from the respective form. Generally speaking, the personal data collected includes the title, first name, surname, address and other contact details. These forms are used on a voluntary basis. If you use our forms to contact us, we will receive your message as a secure email. The personal data contained therein may be forwarded to the respective responsible officials of the State Parliament administration, who will process your matter.
You can, of course, email us as well. Please note, however, that information that you send by unencrypted email to the State Parliament of Lower Saxony is unsecured and could be read or modified by third parties during transmission. You should, therefore, not use this method to send us sensitive data. The first time you send us an unencrypted email, we will assume that you consent to unencrypted communication by email, unless you explicitly specify a different form of communication.
Please also note that emails sent without encryption are sometimes automatically incorrectly classed as unsolicited advertising by the spam filter used by the State Parliament and may be deleted.
4.4 Online petitions
4.5 Livestream of the plenary session
When you use the Lower Saxony state documentation system (NILAS), log files about the searched terms and their results (including date and time) are saved for a short time. These log files are used exclusively to further process search results and to buffer search settings so that the search can be further refined. IP addresses and other personal data are not saved.
4.7 External databases
The website of the State Parliament of Lower Saxony contains links to external databases (in particular to the databases of OPAC, VORIS and the parliamentary documentation system of the German states), i.e. third-party content. This data protection statement does not cover such external content. When we provide links, we make every effort to ensure that they also comply with our data protection and security standards. Ultimately, however, we have no control over compliance with data protection and security provisions by other providers. Therefore, please read the data protection statements issued by the other providers on their websites.
In order to optimise the website of the State Parliament of Lower Saxony, the web analytics service Matomo collects and stores anonymised user data when you access this website. Technology known as device fingerprint is used instead of cookies. The fingerprint technology saves the environment variables of the internet browser in a database without saving unique personal data such as a full IP address or the like. No data is sent or processed by third parties.
The website of the State Parliament of Lower Saxony contains links to external websites, i.e. third-party content. When the links were incorporated, the linked pages did not contain any sign of illegal content. The State Parliament of Lower Saxony has no control over the current and future design, content or authorship of the linked pages.
7. Social networks and YouTube video embedding
We use the ‘Facebook Insights’ statistics service to serve our configuration requirements and continuously optimise our webpages. Data from Facebook Insights is anonymised for the analysis so that it cannot be connected with individual users. Individual user profiles cannot be accessed.
The following data is recorded by Facebook Insights:
- Page activities
- Page visits and page views
- Post reach (difference between organic/paid contents)
- Post engagement
- Video: visits and views and average video playback
- Location (country, town/city)
- Target group (gender ratio, age, language).
We are joint controllers with Facebook for processing the Insights data. Details about this are set out in the Joint Controller Addendum, which you can find here: www.facebook.com/legal/terms/page_controller_addendum.
The SocialHub social management tool may also be used to process comments and queries. Any imported data (comments, user names) are deleted in full after 12 months. We also save usernames and comments which have been deleted because of breaches of netiquette. These are only retained to provide any proof that may be required in legal disputes within the limitation period.
8. Duration of storage
The State Parliament of Lower Saxony only stores personal data for as long as required in consideration of the retention periods for fulfilment of the respective task in order to achieve the purpose of the processing and storage. Personal data sent to the webserver via your internet browser when you visit the website of the State Parliament of Lower Saxony is stored for ten calendar days. In addition, in some circumstances personal data may be further processed, in particular in connection with registration to visit the State Parliament or for events. The State Parliament of Lower Saxony applies the filing regulations of the State Parliament administration (AktO of Lower Saxony) to the retention periods of this data. Data may also be stored if the storage is provided for by the European or national legislature in EU regulations, legislation or other provisions governing the State Parliament. As soon as the data no longer needs to be stored or a storage period prescribed by the above regulations expires, the personal data will be blocked or deleted.
If you have subscribed to the press mailing list, your personal data (email address) will be stored by the press office so that press releases can be sent out by email, until you unsubscribe from the mailing list. You can unsubscribe by emailing email@example.com, by phoning Tel.: +49 (0)511 3030-2048 or by writing to The State Parliament of Lower Saxony, Press Office, Hannah-Arendt-Platz 1, 30159 Hannover, Germany.
9. Sharing your data with third parties
We will only share your personal data with third parties subject to your consent or if we are legally obliged to do so.
10. Photographic images
As part of the work of the press and PR offices of the State Parliament of Lower Saxony, photos are often taken and used at events. You may be identifiable in such photos. If you do not consent to this, you can object to the photo being taken and/or published. Please speak to the photographer immediately or use the above contact details to communicate your objection.
Please note that we have no control over photographs taken by press and media representatives. These are controllers themselves according to the GDPR.
11. Rights of data subjects
Based on Article 15 ff. GDPR, you have the following rights with regard to the processing of your personal data by the State Parliament of Lower Saxony.
11.1 Right to information
You have the right to obtain confirmation from the State Parliament of Lower Saxony as to whether personal data concerning you are being processed, and, where that is the case, you have a right of access to the personal data and the information listed in detail in Article 15 GDPR.
11.2 Right to rectification and if necessary completion
You have the right to obtain from the State Parliament of Lower Saxony without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed – including by means of providing a supplementary statement (Article 16 GDPR).
11.3 Right to erasure (‘right to be forgotten’)
You have the right to obtain from the State Parliament of Lower Saxony the erasure of personal data concerning you without undue delay, and the State Parliament of Lower Saxony must erase personal data immediately where one of the reasons listed in Article 17 GDPR applies.
11.4 Right to restriction of processing
You have the right to demand a restriction of processing by the State Parliament of Lower Saxony if one of the conditions in Article 18 GDPR is met.
11.5 Right to notification
If you have asserted your right to rectification, erasure or restriction of processing, the State Parliament of Lower Saxony is obliged to communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data concerning you have been disclosed, unless this proves impossible or involves disproportionate effort. You are entitled to be notified of these recipients (Article 19 GDPR).
11.6 Right to data portability
You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and to forward this data to another controller; see Article 20 GDPR.
11.7 Right to object
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you. The State Parliament of Lower Saxony shall then cease to process the personal data; see Article 21 GDPR. The recording of data to provide the website and the storage of data in logfiles is essential to the operation of the website. The user, therefore, has no option to object to this.
11.8 Right to lodge a complaint
Without prejudice to any other remedy, you have the right in accordance with Art. 77 Para. 1 GDPR to lodge a complaint with a supervisory authority if you consider that the processing of personal data relating to you infringes the GDPR. In Lower Saxony, the competent supervisory authority is:
The Landesbeauftragte für den Datenschutz Niedersachsen/Data Protection Commissioner for the Federal State of Lower Saxony
30159 Hannover, Germany
Tel.: +49 (0) 511 120-4500
11.9 Withdrawal of consent
If you have consented to your personal data being processed by the State Parliament of Lower Saxony by way of relevant declaration, you can withdraw this consent for the future at any time; see Art. 7 Para. 3 GDPR. This will not affect the lawfulness of the processing of data based on the consent up until the withdrawal. You can withdraw your consent from us at any time in any format.